Staff Member Personal File Audit

Identity Verification

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2 Forms of ID Required:

ID 1 Type

ID 1 Valid & DOB Correct?

ID 2 Type

ID 2 Valid & DOB Correct?

2 Forms of ID obtained and verified

Address history - last 5 years in place

2 Proof of Address obtained (not older than 3 months)

All identity documents verified in file

Section Evidence/Notes:

DBS Check Details

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Enhanced DBS?

Children Barred List Checked?

On DBS Update Service?

Last DBS Check Date

DBS Clear?

Enhanced DBS check obtained

Children's Barred List checked

Registered on DBS Update Service (if applicable)

DBS status is Clear

Risk Assessment completed (if DBS not clear)

Overseas DBS checks completed (if applicable)

Section Evidence/Notes:

References

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Minimum 2 References Required (1 from most recent employer)

Reference 1 - From (Employer)

Reference 1 - Referee Name

Reference 2 - From (Employer)

Reference 2 - Referee Name

Minimum 2 written references obtained

Additional references for any previous work with children/vulnerable adults

References reviewed and verified, and ensured no safeguarding issues

Section Evidence/Notes:

Employment History & Gaps

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Employment history from when left full-time education?

Full employment history provided in writing from end of full-time education

All employment gaps explained in writing and accepted by RI/Manager

Section Evidence/Notes:

Interview Process

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2 formal interview notes/records on file

Section Evidence/Notes:

Qualifications & Certificates

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Level 3 Diploma on File?

Level 5 Diploma on File?

Documentary evidence of Level 3 or Level 5 qualifications (where applicable)

Qualification timescales tracked and on schedule (if in progress)

Section Evidence/Notes:

Right to Work & Immigration Status

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British Citizen?

Right to Work Check Completed?

Immigration Check Completed?

Immigration Permission Expiry Date

Right to Work in the UK verified

Passport copy on file

Immigration permission verified & expiry date recorded (Non-British Citizens)

Right to Work check documentation on file with date completed

Section Evidence/Notes:

Driving License & DVLA Check

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Holds Driving License?

DVLA Check Completed?

Date of Last DVLA Check

Driving license held and verified

DVLA check completed and documented

Date of last DVLA check recorded

Section Evidence/Notes:

Mandatory & Non-Mandatory Training

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Training Summary

Face-to-Face Completed

0

Online Completed

0

Total Completed

0

Progress

0%

Section Evidence/Notes:

Induction & File Completion

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Formal induction programme completed

Induction record signed and dated by staff member and placed on file

Section Evidence/Notes:

Audit Summary

Total Items

0

Compliant

0

Incomplete

0

Compliance Rate

0%

File Status: Not yet assessed

Overall Summary:

Accord Care Homes

Staff Member Details

Identity Verification

DBS Check Details

References

Employment History & Gaps

Interview Process

Qualifications & Certificates

Right to Work & Immigration Status

Driving License & DVLA Check

Mandatory & Non-Mandatory Training

Training Summary

Face-to-Face Completed

Online Completed

Total Completed

Progress

Induction & File Completion

Audit Summary

Total Items

Compliant

Incomplete

Compliance Rate